As per Article C of the IAMAW Constitution, the Local Lodge Officer duties are as follows:
The president shall preside at all meetings of the L.L.; decide all questions or disputes not controlled by laws of the I.A.M.; countersign orders and checks properly drawn on or by the S.T.; appoint committees not otherwise provided for; appoint an educator and a communicator; administer the obligation to new members; enforce the laws of the I.A.M. applicable to L.Ls. and members; and perform such other duties as may be required by this Constitution and, in case of a tie, shall cast the deciding vote.
The vice president shall see that all people entering the L.L. room are members; see that all property of the L.L. has proper care and assist the president in maintaining order; preside at all meetings in the absence of the president; shall, in the absence of the president, be authorized to sign vouchers, checks, and other documents in his/her place and stead, subject to approval of the L.L.; and in case of death, removal, or resignation of the president, shall become president and serve as such until after the next regular election and installation of the successor in office.
The R.S. shall conduct correspondence for, and in the name of the L.L.; present all communications and bills to the L.L.; and deliver such bills to and for the files of the S.T.; draw all orders on the S.T. when passed by the L.L. and attest the same by properly signing and attaching the seal of the L.L. thereto; prepare and sign all credentials of delegates and alternate delegates to conventions of the G.L. and forward duplicates thereof to the G.S.T.; keep minutes of the L.L. meetings; and perform such other duties as are required by this Constitution.
The S.T. of L.Ls. that are not affiliated with a D.L. shall perform all of the functions hereinafter enumerated. S.Ts. of L.Ls. that are affiliated with a D.L. shall perform only those functions not performed by the D.L. S.T.
The S.T. shall perform the following duties. He/She shall receive and deposit all funds of the L.L. in a bank of sound financial standing in the name of the L.L.; pay all properly authorized automatic payments or all properly drawn orders by check, which checks shall be countersigned by the president of the L.L., but shall not draw any checks in violation of SEC. 3 of this Art.
The S.T. shall collect all dues, fines, assessments and all monies from any source for the benefit of the L.L.; keep a systematic account of all disbursements in such a way as to show the balance of cash on hand at the close of each meeting of the L.L.; file all receipted bills; keep a correct account between the lodge and its members; and submit the books to the auditing committee of the L.L. semiannually (at the close of June and December).
At the end of each month, the S.T. shall complete the monthly report and submit it to the G.S.T., and remit an amount equal to the per capita tax called for by the report. The monthly report shall include a correct statement of the number of members on the books of the L.L. and shall set forth in detail all additions made and subtractions from the membership roll, together with a list of members who have been expelled.
A L.L. may computerize the financial record keeping functions, provided the L.L. owns or leases its equipment. Before eliminating a manual system, the office of the G.S.T. and the financial officer of the L.L. must meet to determine that the anticipated system will produce the necessary reports for the I.A.M. audits and any required government reports.
In reporting people whose membership is cancelled on the rolls, the report shall show whether there are any unpaid fines or D.L. assessments charged against the person’s account. Unless the report states otherwise, the cause for such cancellation of membership shall be considered to be the nonpayment of dues and they may be again reinstated as provided for in SEC. 26 15, Art. I.
The S.T. shall receive from the G.S.T. dues stamps in proportion to the per capita tax paid upon each monthly report.
Monies collected by S.Ts. on behalf of the G.L., as indicated on monthly reports, shall be used for no other purpose and must accompany the report.
S.T.s receiving dues from members working under the jurisdiction of another L.L. shall immediately notify the secretary of the L.L. under whose jurisdiction the member is working, with full particulars as to name, card number, etc.
The S.T., effective January 1, 1961, and currently each month thereafter, shall remit to the G.S.T. the pension contributions as may be required by Art. XIV.
Transfers: When accepting members by transfer, the S.T. shall enter the date and particulars of such transfer in the member’s dues book and shall report the same to the G.S.T.
If a member of a machinists’ helpers L.L. transfers and reclassifies as an apprentice in a machinists L.L., that fact should be stated in the notice provided for in this Sec.
Monthly Reports to the Grand Lodge: Upon the receipt of reinstatement or initiation fees, or dues, the S.T. shall place the regular stamps received from the G.L. for that purpose in the dues book of the member making the payment, and shall cancel the stamps with the regulation canceling stamp, showing date of payment and L.L. number.
The report of the S.T. shall be signed by the president of the L.L., bear the impression of the L.L. seal and shall be forwarded to the G.S.T. immediately after the close of the month’s business. A check to cover the monthly report of the L.L. must accompany the report. Should the report of the S.T. fail to reach the G.S.T. before the expiration of the month following the month reported, the G.S.T. shall thereupon notify the president of such L.L. of its suspension
There shall be an auditing committee of 3. They shall be nominated and elected by the L.L., at the same time L.L. officer elections are held and for the same term. Officers of the L.L. and elected Executive Board members are not eligible for election as members of the committee.
The committee shall semiannually (at the close of 10 June and December), proceed with the work of examining the books and accounts of the L.L. for the preceding period. They shall call on the S.T. for the duplicate financial statement, from which they shall proceed to take off a statement of the stamps used during the term they are about to examine, and tabulate the same on forms furnished by the G.S.T.
The auditing committee shall render its report on a form furnished for that purpose by the G.S.T., and send a copy to the G.L. The report of the committee must be countersigned by the trustees of the L.L. Should 1 or more of the auditors fail to be in attendance, the trustees shall proceed with the work as though all of the committee were present.
A L.L. may at its discretion employ a certified public accountant to audit or assist the auditing committee in auditing the books. However, no such accountant shall be permitted to develop bookkeeping procedures in the lodge contrary to provisions of this Constitution or policies established by G.L. for handling this work.
The board of trustees shall have charge of all property belonging to the L.L.; shall see that all of the books are properly kept, and at the time of the semiannual audit shall assist the auditing committee in the examination of all books and accounts and verify the report of the auditing committee by attaching their signatures thereto. Should the work of auditing the books of the L.L. be delayed on account of the failure of 1 or more of the trustees to be in attendance, the auditors shall proceed to carry on the work in the same manner as though all of the trustees were present. The trustees shall be liable to the G.L. for all funds and other property of the L.L. under their control.
The conductor-sentinel shall examine all people present prior to the opening of all meetings of the L.L. for the purpose of ascertaining whether any are in attendance who are not entitled to remain, and shall report to the president all those present who are in arrears for dues. The conductor-sentinel shall answer all alarms at the door, report the same, and admit all who are entitled to admission.
In no case shall the salaries of L.L. officers be paid by dues stamps, but all such payments shall be made by check .
L.Ls. shall obtain bonds in compliance with the provisions of SEC. 6, Art. VII.
Execution and Filing of Financial and Other Reports Required by Civil Law
The president, R.S. and S.T. of each L.L. shall execute and cause to be filed all financial and other reports on behalf of the L.L. which may be required by applicable civil law to be prepared and signed by presidents, secretaries, and/or S.Ts. of local unions, unless such duties are performed by the D.L. S.T. Such L.L. officers shall also make available the information contained in such reports to the membership of their L.L. in such form and manner as shall constitute compliance with legal requirements. The R.S. and S.T. shall also maintain records on the matters required to be contained in said reports in such detail and for the periods required by applicable law.